P: 1300 31 88 66 
E: info@pbcorp.com.au
Offices in Bundaberg and Rockhampton serving all of Queensland 
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Owner Services

SECRETARIAL

- Maintain the records, including rolls and registers
- Make the records available for inspection
- Call for nominations for the positions of the Body Corporate Committee
- Convene and attend the Annual General Meetings, Committee Meetings and Extraordinary General Meetings
- Prepare and distribute meeting notices and minutes
- Provide boardroom facilities (if required)
- Answer communications and correspondence on behalf of the Body Corporate
- Maintain custody over the common seal
- Prepare Disclosure Statements on behalf of owners, and prepare Information Certificates on behalf of the body corporate


FINANCIAL

- Prepare annual administrative and sinking fund budgets
- Prepare financial accounts
- Prepare the Annual Statement of Accounts to be presented to an auditor where an audit is requested
- Open, maintain and operate a bank account for the administration and sinking funds
- Maintain electronic ledgers
- Monthly bank reconciliations
- Issue levy and other contribution notices
- Receipt levies
- Issue Notices of Overdue Levies where required
- Pay accounts twice weekly


ADMINISTRATION

- Obtain quotations and ensure proper and adequate insurances are effected, including:
           * Building
           * Contents
           * Public Liability
           * Office bearers
           * Fidelity Guarantee
           * Machinery Breakdown
- Implement decisions of the Body Corporate and the Committee
- Assist with the implementation of the By-Laws
- Provide advice in relation to the building's maintenance and other general matters
- Facilitate the required quotations for:
           * Sinking Fund Forecasts
           * Insurance Valuations
           * Workplace Health and Safety Audits
           * Provide advice to the committee, if required, where disputes arise between owners, resident managers, contractors etc.
- Prepare and lodgement of the Business Activity Statements and Tax Returns
- Issue and process electricity and other utility invoices
- Provide support to the Body Corporate in regards to any legal action as either plaintiff or defendant
- Assist with applications to the Commissioner for Body Corporate and Community Management for dispute resolution
- Levy recovery action
- Assistance with Building Services Authority applications